{"id":5340,"date":"2019-07-13T15:47:20","date_gmt":"2019-07-13T22:47:20","guid":{"rendered":"https:\/\/www.parcelpending.com\/?p=5340"},"modified":"2023-03-29T17:54:31","modified_gmt":"2023-03-29T17:54:31","slug":"helpful-tips-and-tricks-for-office-managers","status":"publish","type":"post","link":"https:\/\/www.parcelpending.com\/en-us\/blog\/helpful-tips-and-tricks-for-office-managers\/","title":{"rendered":"Helpful Tips and Tricks For Office Managers"},"content":{"rendered":"

As an office manager, one of the hardest aspects of the job is juggling the various and sundry tasks you need to get done each day. Your time is limited and precious. And even if you work past the standard 8-hour day you might feel as if you\u2019re barely keeping your head above water.<\/span>\u00a0<\/span><\/p>\n

But your team relies on you for organization and efficiency. <\/span>The role of an office manager is infinitely varied and rigorous. Each <\/span>office <\/span>environment<\/span> operates like its own ecosystem, with <\/span>you<\/span> directly responsible for the success of its employees through creative problem solving, organization, and time management.<\/span> A <\/span>good manager<\/span> can handle current challenges while anticipating future ones. <\/span>While every workplace is different, there are a wealth of new and exciting tools out there to keep you\u2014and everyone else!\u2014on track.\u00a0<\/span><\/p>\n

Tips to Effectively Manage an Office<\/b><\/h2>\n

Snacknation recently conducted a study<\/span><\/a> that polled hundreds of office managers from various industries. When queried about their top challenges, 37.5% of respondents claimed that their primary issue was an intense workload and not enough time to get it done. The study found that:\u00a0<\/span><\/p>\n

\u201cThis was true despite the fact that office managers tend to work long hours. Nearly half of respondents reported working more than 8 hours a day on average. 14% were putting in 10 hour days.\u201d\u00a0<\/span><\/i><\/p>\n

With this in mind, we\u2019re sharing afew of the ways you can make your day run more efficiently. Here are <\/span>eight<\/span> of our favorite office manager tips and tricks for keeping your office running smoothly:<\/span><\/p>\n

    \n
  1. Plan ahead<\/span><\/li>\n
  2. Set SMART goals<\/span><\/li>\n
  3. Make your workspace work for you\u00a0\u00a0<\/span><\/li>\n
  4. Upgrade your \u2018To Do\u2019 list<\/span><\/li>\n
  5. Look for \u201ctime sucks\u201d<\/span><\/li>\n
  6. Let packages sort themselves with <\/span>commercial lockers<\/span><\/a><\/li>\n
  7. Streamline communications<\/span><\/li>\n
  8. Learn to delegate<\/span><\/li>\n<\/ol>\n

    1. Plan ahead\u00a0<\/strong><\/h3>\n

    Avoid finishing up for the day without an actionable plan for the next day. Starting your work day with the dread that there\u2019s so much to do and so little time can create a state of decision paralysis that impacts decision-making or causes you to be aimless and listless as you go about your day.\u00a0<\/span><\/p>\n

    Ideally, you should end your workday by briefly outlining the 5 most important tasks you need to address on your to-do list for the following day. Doing this will remind you to focus on those important tasks so that you will be more productive with your day and feel more accomplished when you get them done.<\/span><\/p>\n

    2. Set SMART goals\u00a0<\/strong><\/h3>\n

    Goal setting is the crux of practically any time management strategy and is a key <\/span>organizational skill<\/span> to boosts efficiency. It allows you to focus on and tackle specific issues, both in the short- and long-term. These days, many office managers will set \u201cSMART\u201d goals so that they have a clear understanding of who is responsible for each goal, what the steps to accomplish the goal are, when those tasks will be completed, and why this goal is important to the business. \u201cSMART\u201d is an acronym that can help you guide your goal-setting practice; it stands for:<\/span><\/p>\n