It\u2019s important to promote efficiency and productivity in the workplace in order to keep deadlines. To do this, you have to effectively manage time, sub-goals, labor productivity\/work efficiency, and the overall communication and workflow within the company. In the past, improving workforce productivity involved communicating with each employee to determine what the individual challenges were and offering tailored solutions or ways to help them work more efficiently.<\/p>\n
While this is still a necessary component for increasing work efficiency, there\u2019s another avenue to invest in\u2014integrating new technology in the workplace. Investing in workplace productivity in this manner could mean automating rote tasks, data scrubbing, AI artificial intelligence, or even hardware to help manage the office<\/a> and make it run smoother. From ergonomic office equipment to commercial lockers <\/a>for office deliveries, chances are, new technology in the workplace can help you improve employee productivity.<\/p>\n Although embracing new technology involves more than just picking random products and forcing them on employees. No, there needs to be a specific problem it\u2019s addressing, and then it needs to be implemented properly to actually see advancements in employee efficiency and improved employee engagement in the workplace. This will avoid the overwhelming feeling that comes with embracing new tech at work.<\/p>\n The first question to ask yourself is the Why<\/i>. Why are you experiencing inefficiencies in the workplace? Are employees unmotivated to work, and thus, work slow? Do employees have every opportunity to automate repetitive tasks that have to be done manually? Knowing the Why<\/i> will offer you the clearest picture of the problem<\/a>.\u00a0<\/p>\n Einstein phrased it nicely: \u201cIf I had an hour to solve a problem and my life depended on the solution, I would spend the first 55 minutes determining the proper question to ask.\u201d\u00a0<\/p>\n The second step is to determine the What<\/i>. What could help eliminate the roadblocks ahead of your employees? What do they need in order to enhance their workflow and increase their output? What<\/i> will fix this Why<\/i>?<\/p>\n Discovering a solution takes a combination of creativity and research. Although the almighty Google is at your disposal, and people may have written about similar issues, only you will be able to solve your unique situation. It\u2019s helpful to break down your problem and brainstorm different avenues.\u00a0<\/p>\n Make distinctions. The answer is going to be in the form of hardware or software:<\/p>\n Pricing of solutions often relates to the number of people the new tech will assist:<\/p>\n While you brainstorm, repeat this process with as many different factors that you can break down your problem into. Doing so will naturally carve out the ideal solution.<\/p>\n If identifying the Why<\/i> was like finding a lock, and discovering the What<\/i> was like finding a key, implementation is whatever chest of gold (or box of worms) you just opened. Metaphor working okay? Just because you\u2019ve theoretically solved a problem doesn\u2019t ensure it will work in practice. Thus, implementation is an equally important and delicate process\u2014it\u2019s the How<\/i>. Let\u2019s break it down into bite-sized chunks:<\/p>\n At a smaller company, it may make sense to skip from Step 1 to Step 3. However, when dealing with a massive operation and hundreds of employees, consider Step 2 as the risk mitigation factor.<\/p>\n Problem<\/b> \u2013 When an employee puts in a full day at work, there\u2019s no reasonable way to assess the time allocation. They might state that they worked for three hours on project A and six hours on project B, even though they were supposed to take the same time. Perhaps while working on project B, the employee was also answering client emails and colleagues\u2019 questions, and the result was decreased employee productivity.<\/p>\n Having the employee manually enter their schedule and constantly update their progress will only create more inefficiencies in the workflow.<\/p>\n Solution<\/b> \u2013 Software that automatically tracks time and organizes the data into productive and unproductive categories. If the employee is spending a total of three hours throughout the day on an emailing platform, it might be helpful to have them dedicate 30 minutes, three times a day to answering emails. This will save 1.5 hours a day.\u00a0<\/p>\n An easy example, yes, but it\u2019s not uncommon to find massive swaths of time hiding behind repeated tasks.<\/p>\n RescueTime<\/b><\/a> Management App<\/b> \u2013 RescueTime is a time management software that operates on the background of any computer, tablet, or phone, and will this technology helps to synthesize all the time management data into separate categories.<\/p>\n Problem<\/b> \u2013 Offices can spend an inordinate amount of time dealing with incoming mail and handing out packages. Sorting through the mail for 20 employees can remove hours of productive time away from the front desk\u2014especially when you consider how packages come at random times. Additionally, many employees now have all of their online shopping shipped <\/a>to their work address in order to avoid dealing with porch pirates<\/a>\u2014those who swipe packages on the front porch.<\/p>\n Solution<\/b> \u2013 Smart lockers are a fun way to make mail and delivery organized in an office. Instead of designating front desk associates the job of running around, handing out mail (or worse, having employees leave their station every time a package arrives), set up a locker that houses packages for the whole office. Smart lockers also work as an extra benefit by providing an innovative employee perk<\/a> to everyone in the office.<\/p>\n Parcel Pending<\/b><\/a> Smart Lockers<\/b> \u2013 Parcel Pending allows users to walk up with their phone, scan or enter a code, and receive their package. Because they know it\u2019s in a secure location, they can pick up their mail at the beginning and end of the day.<\/p>\n Problem<\/b> \u2013 Sharing information manually and keeping track of files can be extremely time-consuming. This is especially true for demanding clients and complex projects. Employees need to be able to organize all the files for each client effectively while also giving the whole team access to the information. Dealing with this through email chains clogs up an inbox and lets vital information slip through the cracks.<\/p>\n Solution <\/b>\u2013 Cloud technology is a method of storing data offsite that can be remotely accessed. Instead of sending files to each member of your team, you can upload them once to a cloud server, and give your team access to the server.<\/p>\n Dropbox<\/b><\/a> Cloud Storage<\/b> \u2013 Avoid dealing with the headache of file organization and sharing. Throw them all together into one space that can be accessed remotely anytime, anywhere.<\/p>\n Efficiency and productivity are two buzzwords that float around every office from startups to established firms. And it\u2019s no wonder; efficiency has a direct relation to financial results. Imagine making each employee in your company 10% more efficient. Sales teams would reach out to an extra 10% of clients, marketing would reach a 10% larger audience, and warehouses would distribute 10% quicker. The result? Your business would be 10% more profitable in the future.<\/p>\n Of course, this is easier said than done. But the fact holds true; improving efficiency and productivity amounts to better profitability.\u00a0One method to do this is to implement new innovative technology in the workplace.<\/p>\n Sources:<\/b><\/p>\n It\u2019s important to promote efficiency and productivity in the workplace in order to keep deadlines. To do this, you have to effectively manage time, sub-goals, labor productivity\/work efficiency, and the overall communication and workflow within the company. In the past, improving workforce productivity involved communicating with each employee to determine what the individual challenges were […]<\/p>\n","protected":false},"author":3,"featured_media":5338,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[57],"tags":[],"class_list":["post-5335","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-commercial"],"acf":[],"yoast_head":"\nIdentify The Problem<\/strong><\/h2>\n
Scope Out a Solution<\/strong><\/h2>\n
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Implementation<\/strong><\/h2>\n
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Example Technologies That Have Improved Workplace Efficiency<\/strong><\/h2>\n
Time Management Tools<\/strong><\/h3>\n
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Smart Lockers in The Office<\/strong><\/h3>\n
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Cloud Technology<\/strong><\/h3>\n
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