{"id":32975,"date":"2023-12-04T15:10:58","date_gmt":"2023-12-04T15:10:58","guid":{"rendered":"https:\/\/www.parcelpending.com\/?p=32975"},"modified":"2023-12-06T21:55:22","modified_gmt":"2023-12-06T21:55:22","slug":"efficient-mailroom","status":"publish","type":"post","link":"https:\/\/www.parcelpending.com\/en-us\/blog\/efficient-mailroom\/","title":{"rendered":"Do\u2019s and Don\u2019ts for Campus Mailroom Efficiency"},"content":{"rendered":"

This fall, as college deans and campus administrators welcome students to the new academic year, they\u2019ll also face increased pressure on their mail services centers and mailroom operations.<\/p>\n

With the surge in incoming textbook orders, new furniture, and care packages from parents, Parcel Pending smart lockers\/electronic lockers <\/a>are a valued addition to mailroom operations. And Parcel Pending’s Campus Hub\u2122<\/a> technology delivers a host of parcel locker<\/a> features that can streamline and transform package deliveries and goods distribution on campus.<\/p>\n

Choosing mailroom solutions that suit the digital-first, convenience-driven lifestyle of most users is a smart step. Flexibility and automation let students, faculty, and staff access mail and package pick-up when it suits them best, not just from 9 to 5.<\/p>\n

While great mailroom automation technology is critical, it is also vital for deans and campus administrators to remember some key points when considering a mailroom and package management upgrade. Here are some important do\u2019s and don’ts to keep in mind when striving to increase campus mailroom efficiency.<\/p>\n

Do your research<\/strong><\/h2>\n

It\u2019s important to research incoming mail and package delivery volumes. Solid data-driven analysis helps administrators make better choices and planning decisions. It equips you with the hard numbers that make a convincing case when you\u2019re looking for government funding or advocating for additional funding from campus administration.<\/p>\n

Don’t forget to plan for peak delivery periods<\/strong><\/h2>\n

Don’t get stuck with long mail room lines and frustrated users during busy delivery periods at the start of term or the holiday season. Having the right mail room technology and appropriate staffing levels makes life easier for everyone \u2013 both for staff behind the mail counter and users picking up parcels and mail.<\/p>\n

Do find ways to improve efficiency<\/strong><\/h2>\n

Choices that improve the efficiency of mail and package delivery can positively impact campus life. Parcel Pending by Quadient smart lockers and our Campus Hub technology<\/a> does more than improve mail and package delivery and pick up. It also serves as a safe and secure exchange point that lets users pick up and drop off items safely and securely on campus 24\/7.<\/p>\n

Don\u2019t stop innovating<\/strong><\/h2>\n

Resting on your laurels is never the best approach, particularly as new innovative package and mailroom management solutions evolve. Stay ahead of the curve by incorporating new technologies like real-time tracking and chain-of-custody visibility as they become available.<\/p>\n

Do adopt and integrate digital technology solutions<\/strong><\/h2>\n

Because most of us depend on our mobile phones, solutions that integrate digital technology and mailroom services should be an obvious first choice. Automation of package delivery services with smart lockers, for instance, makes mailroom management easier and more efficient for both mailroom staff and users.<\/p>\n

Don’t forget to look at what other college campuses are doing\u00a0<\/strong><\/h2>\n

Take a close look at what other campuses have done to improve mail and package services and management.<\/a> This is an excellent way to better understand your campus community\u2019s specific college campus amenity<\/a> needs and build the right mailroom and package management solution to meet those needs.<\/p>\n

The benefits of an efficient mailroom<\/strong><\/h2>\n

Campus mail services<\/a> is now one of the most visible and important parts of auxiliary services at higher education institutions across the country. And, between incoming mail and rising package delivery volumes, many universities are struggling with more deliveries than old school pen-and-paper methods and legacy mailrooms with limited space can handle. Updating mailroom processes to include a digital mailroom solution such as digital mailroom software or smart lockers can have a number of benefits for your institution, including:<\/p>\n