{"id":12309,"date":"2021-10-21T15:21:20","date_gmt":"2021-10-21T15:21:20","guid":{"rendered":"https:\/\/www.parcelpending.com\/?p=12309"},"modified":"2023-03-28T21:03:20","modified_gmt":"2023-03-28T21:03:20","slug":"how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs","status":"publish","type":"post","link":"https:\/\/www.parcelpending.com\/en-us\/blog\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\/","title":{"rendered":"How Leveraging the Right Mailroom Equipment Can Reduce Corporate Costs"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">With skyrocketing demand for labor and concurrent wage increases, lowering <\/span><span style=\"font-weight: 400;\">operating costs<\/span><span style=\"font-weight: 400;\"> with the right mailroom <\/span><span style=\"font-weight: 400;\">equipment<\/span><span style=\"font-weight: 400;\"> is paramount.<\/span><\/p>\n<h2><strong>The Reality of Hybrid Work Facing Mailrooms<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">According to a recent Glassdoor survey, 35% of workers are hesitant to return to the office due to COVID concerns<\/span><span style=\"font-weight: 400;\"><sup>1<\/sup><\/span><span style=\"font-weight: 400;\">. In San Francisco and New York City, fewer than 21% of employees are back in the office. And a staggering 75% of employees want to continue to work flexibly<\/span><span style=\"font-weight: 400;\"><sup>2<\/sup><\/span><span style=\"font-weight: 400;\">. As a result, hybrid work is the next normal; unraveling the confusion of who is in the office when has and will continue to take a hefty toll on mailroom resources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are three strategies for <\/span><span style=\"font-weight: 400;\">cost reduction<\/span><span style=\"font-weight: 400;\"> while also ensuring <\/span><span style=\"font-weight: 400;\">improved efficiency<\/span><span style=\"font-weight: 400;\"> for your mailroom:<\/span><\/p>\n<h3><strong>1. Meter Your Mail<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Metering your mail should be the first step <\/span><span style=\"font-weight: 400;\">to improving efficiencies in your <\/span><a href=\"\/en-us\/blog\/increasing-the-efficiency-of-your-campus-mailroom-operations\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">mailroom <\/span><span style=\"font-weight: 400;\">operations<\/span><\/a><span style=\"font-weight: 400;\"> and lowering <\/span><span style=\"font-weight: 400;\">mailing costs<\/span><span style=\"font-weight: 400;\">. <\/span><span style=\"font-weight: 400;\">Postage meter<\/span><span style=\"font-weight: 400;\"> customers save 9% on every first-class letter and up to 40% on priority mail. Of course, metering is also cheaper than the <\/span><span style=\"font-weight: 400;\">manual process<\/span><span style=\"font-weight: 400;\"> of stamping by hand when it comes to labor costs.<\/span><\/p>\n<h3><strong>2. Institute a \u201cGo Paperless\u201d Initiative<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Often overlooked at the office is the option to go <\/span><span style=\"font-weight: 400;\">paperless<\/span><span style=\"font-weight: 400;\">. It\u2019s almost as if consumers cozied up to the concept for their own bills, but not for business. When executed company-wide, implementing the <\/span><span style=\"font-weight: 400;\">right technology<\/span> <span style=\"font-weight: 400;\">and mailing equipment <\/span><span style=\"font-weight: 400;\">can generate enormous bottom-line <\/span><span style=\"font-weight: 400;\">savings<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><strong>3. Embrace a Corporate Campus Hub Delivery Model<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of using a <\/span><span style=\"font-weight: 400;\">manual process<\/span><span style=\"font-weight: 400;\"> of floor-to-floor and door-to-door delivery for mail and packages (one that comes with considerable <\/span><span style=\"font-weight: 400;\">operational costs<\/span><span style=\"font-weight: 400;\">), consider implementing a Campus Hub\u2122 delivery model.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a Campus Hub model, mail and packages are delivered to a centralized set of lockers instead of a mailroom \u2013 a significant <\/span><span style=\"font-weight: 400;\">process improvement<\/span><span style=\"font-weight: 400;\"> both in terms of labor and <\/span><span style=\"font-weight: 400;\">business expense<\/span><span style=\"font-weight: 400;\">. Plus, with smart lockers, employees can retrieve their deliveries at their convenience throughout the workday or when they\u2019re next in the office. (With outdoor lockers, of course, <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\"> retrieval is available 24\/7.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Campus Hub is a solution that marries the benefits of Parcel Pending by Quadient\u2019s industry-leading smart locker hardware with Quadient\u2019s Web Tracking System (<\/span><a href=\"https:\/\/www.quadient.com\/mail\/shipping-and-tracking-solutions\/wts-web-tracking-system\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">WTS<\/span><\/a><span style=\"font-weight: 400;\">) or other <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\"> tracking software to provide complete visibility into where any <\/span><span style=\"font-weight: 400;\">current assets <\/span><span style=\"font-weight: 400;\">are at any time once they are delivered into the system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When an item is delivered for them, recipients are automatically notified by email, text, or mobile app alert. This notification includes a unique access code that they can manually enter or a barcode they can scan for contact-free access to their <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another key benefit of embracing the Campus Hub solution is that the software automatically sends reminders if packages and goods haven\u2019t been retrieved. These stale package alerts work for both the recipient and mailroom employees.<\/span><\/p>\n<h2><strong>Beyond Mail &amp; Packages: Transforming Lockers into Distribution Centers<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Whereas most smart lockers were originally installed to assist in secure package delivery and retrieval, today they\u2019re being deployed in ways beyond mail and packages. Smart lockers, such as those used for Parcel Pending\u2019s Campus Hub, can now act as a <\/span><span style=\"font-weight: 400;\">central distribution system for <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\"> transfer<\/span><span style=\"font-weight: 400;\"> \u2013 including ID materials, parking passes, documents, and more. Ingeniously, they also work to return items too, such as rental <\/span><span style=\"font-weight: 400;\">equipment<\/span><span style=\"font-weight: 400;\">, laptops, or documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">David Janes, Channel Manager, Commercial Parcel Locker Solutions at Parcel Pending by Quadient, predicts parcel lockers will provide the solution for distributing all kinds of things at work, giving users the ability to avoid mailroom lines and face-to-face contact<\/span><span style=\"font-weight: 400;\">, while also providing <\/span><a href=\"\/en-us\/blog\/8-reasons-to-invest-in-commercial-lockers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">security and peace of mind<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\"> He refers to this transformation as a Campus Hub, \u201can exchange point for different items, outside of mail and packages.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With hybrid models becoming a fixture in today\u2019s working culture, storing personal effects becomes an issue \u2013 particularly when there are no longer dedicated decks or cubicles for each employee. As <\/span><span style=\"font-weight: 400;\">Jeffrey Gay, an architect and designer for MOI explains: &#8220;Everyone wants to control their personal effects. With the open office colliding with the hybrid workplace, you don\u2019t always know who is in the space. You want to know that your things are safely locked away\u201d<\/span><span style=\"font-weight: 400;\"><sup>3<\/sup><\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><strong>The Campus Hub as a Game Changer for Improved Efficiency<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Manual mailroom management systems are quickly becoming inefficient. <\/span><span style=\"font-weight: 400;\">Incoming mail and packages, for instance, are typically delivered to a mail services center for sorting by department or by <\/span><span style=\"font-weight: 400;\">employee<\/span><span style=\"font-weight: 400;\">. Then, every delivery is made manually \u2013 driving up time and <\/span><span style=\"font-weight: 400;\">operational costs<\/span><span style=\"font-weight: 400;\">. Even worse, the only communication vehicle about the arrival of a package to an <\/span><span style=\"font-weight: 400;\">employee<\/span><span style=\"font-weight: 400;\"> was tracking provided by the company they ordered from. This was a process that worked well when employees were in the office five days a week but is tricky to adapt for a hybrid or remote workforce.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Campus Hub, on the other hand, is a self-service model that allows for automatic alerts upon <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\"> delivery into the locker system, <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\"> retrieval in less than 30 seconds, and built-in tracking for visibility into when assets are retrieved. It also easily allows for mail distribution on the same platform.<\/span><\/p>\n<h2><strong>Reaping the Cost Savings with Campus Hub<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Installing a Campus Hub can significantly reduce <\/span><span style=\"font-weight: 400;\">operating costs<\/span><span style=\"font-weight: 400;\"> while optimizing the overall customer experience<\/span><span style=\"font-weight: 400;\">. Some Parcel Pending clients, for example, have shaved off as many as 24 hours per week in labor costs <\/span><span style=\"font-weight: 400;\">with their <\/span><a href=\"\/en-us\/blog\/parcel-pending-commercial-locker-solutions-deliver-key-benefits-for-office-buildings\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">commercial locker solution<\/span><\/a><span style=\"font-weight: 400;\">! Further, package delivery time becomes more efficient with delivery time lowered up to 78%. Another unexpected <\/span><span style=\"font-weight: 400;\">cost saving<\/span><span style=\"font-weight: 400;\"> comes in the form of <\/span><span style=\"font-weight: 400;\">postage <\/span><span style=\"font-weight: 400;\">costs<\/span><span style=\"font-weight: 400;\">: mailroom staff no longer need to ship packages to local employees as they can now be securely delivered to the lockers and stored until the employee can come retrieve the <\/span><span style=\"font-weight: 400;\">asset<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><strong>Custom Wraps, 24\/7 Support, Scalable &amp; More<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Lockers are available in customizable sizes and configurations that can easily grow to meet changing company needs or an expanding <\/span><span style=\"font-weight: 400;\">employee<\/span><span style=\"font-weight: 400;\"> base. Logos, color wraps, and specialized designs are also available to help ensure consistent company branding or meet your building\u2019s aesthetic.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Plus, with an U.S.-based customer service team, Parcel Pending is ready to answer questions from both mailroom staff and parcel recipients on a 24\/7\/365 basis.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For information about how a Campus Hub can help with <\/span><span style=\"font-weight: 400;\">cost reduction<\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"font-weight: 400;\">improved efficiency<\/span><span style=\"font-weight: 400;\">, <\/span><a href=\"\/en-us\/markets\/commercial-parcel-lockers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">contact Parcel Pending by Quadient\u2019s <\/span><span style=\"font-weight: 400;\">customer service<\/span><span style=\"font-weight: 400;\"> team today<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Sources:<\/b><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Smith, Ray A. &amp; Thomas, Patrick. The Wall Street Journal. <\/span><i><span style=\"font-weight: 400;\">As Delta Variant Rages, More Workers Are on Edge About Return to the Office<\/span><\/i><span style=\"font-weight: 400;\">. (2021, August 2). <\/span><a href=\"https:\/\/www.wsj.com\/articles\/as-delta-variant-rages-more-workers-are-on-edge-about-return-to-the-office-11627909200\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.wsj.com\/articles\/as-delta-variant-rages-more-workers-are-on-edge-about-return-to-the-office-11627909200<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fleming, Sean. World Economic Forum. <\/span><i><span style=\"font-weight: 400;\">Working flexibly is now the new normal for employees: Poll<\/span><\/i><span style=\"font-weight: 400;\">. (2020, July 8). <\/span><a href=\"https:\/\/www.weforum.org\/agenda\/2020\/07\/working-flexibly-new-normal-poll\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.weforum.org\/agenda\/2020\/07\/working-flexibly-new-normal-poll\/<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proctor, Carolyn M. Washington Business Journal. <\/span><i><span style=\"font-weight: 400;\">Post-Covid offices are bringing in welcome design changes<\/span><\/i><span style=\"font-weight: 400;\">. (2021, July 16). <\/span><a href=\"https:\/\/www.bizjournals.com\/washington\/news\/2021\/07\/16\/post-covid-office-design-changes.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.bizjournals.com\/washington\/news\/2021\/07\/16\/post-covid-office-design-changes.html<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With skyrocketing demand for labor and concurrent wage increases, lowering operating costs with the right mailroom equipment is paramount. The Reality of Hybrid Work Facing Mailrooms According to a recent Glassdoor survey, 35% of workers are hesitant to return to the office due to COVID concerns1. In San Francisco and New York City, fewer than [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":12310,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[57],"tags":[],"class_list":["post-12309","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-commercial"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Leveraging the Right Mailroom Equipment Can Reduce Corporate Costs | Parcel Pending<\/title>\n<meta name=\"description\" content=\"Looking to optimize your mailroom operations while cutting costs? Read on for our guide on how leveraging the right mailroom equipment can reduce corporate costs.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.parcelpending.com\/en-us\/blog\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Leveraging the Right Mailroom Equipment Can Reduce Corporate Costs | Parcel Pending\" \/>\n<meta property=\"og:description\" content=\"Looking to optimize your mailroom operations while cutting costs? Read on for our guide on how leveraging the right mailroom equipment can reduce corporate costs.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.parcelpending.com\/en-us\/blog\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\/\" \/>\n<meta property=\"og:site_name\" content=\"Parcel Pending\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/parcelpending\" \/>\n<meta property=\"article:published_time\" content=\"2021-10-21T15:21:20+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-03-28T21:03:20+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.parcelpending.com\/wp-content\/uploads\/2021\/10\/How-Leveraging-the-Right-Mailroom-Equipment-Can-Reduce-Corporate-Costs.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"803\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Parcel Pending\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ParcelPending\" \/>\n<meta name=\"twitter:site\" content=\"@ParcelPending\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Parcel Pending\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/\"},\"author\":{\"name\":\"Parcel Pending\",\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/#\\\/schema\\\/person\\\/99cf74a12ba33c260c377da740d03432\"},\"headline\":\"How Leveraging the Right Mailroom Equipment Can Reduce Corporate Costs\",\"datePublished\":\"2021-10-21T15:21:20+00:00\",\"dateModified\":\"2023-03-28T21:03:20+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/\"},\"wordCount\":1119,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.parcelpending.com\\\/wp-content\\\/uploads\\\/2021\\\/10\\\/How-Leveraging-the-Right-Mailroom-Equipment-Can-Reduce-Corporate-Costs.jpg\",\"articleSection\":[\"Commercial\"],\"inLanguage\":\"en-usa\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/\",\"url\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/\",\"name\":\"How Leveraging the Right Mailroom Equipment Can Reduce Corporate Costs | Parcel Pending\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.parcelpending.com\\\/en-us\\\/blog\\\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.parcelpending.com\\\/wp-content\\\/uploads\\\/2021\\\/10\\\/How-Leveraging-the-Right-Mailroom-Equipment-Can-Reduce-Corporate-Costs.jpg\",\"datePublished\":\"2021-10-21T15:21:20+00:00\",\"dateModified\":\"2023-03-28T21:03:20+00:00\",\"description\":\"Looking to optimize your mailroom operations while cutting costs? 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