{"id":25440,"date":"2021-11-21T19:35:17","date_gmt":"2021-11-21T19:35:17","guid":{"rendered":"https:\/\/www.parcelpending.com\/blog\/6-must-have-smart-office-features\/"},"modified":"2025-07-10T15:09:27","modified_gmt":"2025-07-10T15:09:27","slug":"6-must-have-smart-office-features","status":"publish","type":"post","link":"https:\/\/www.parcelpending.com\/en-ca\/blog\/6-must-have-smart-office-features\/","title":{"rendered":"6 Must-Have Smart Office Features"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">More and more companies are embracing <\/span><span style=\"font-weight: 400;\">smart office technology<\/span><span style=\"font-weight: 400;\"> to streamline their processes and operations. It\u2019s time to get smarter at your <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\">. Smart offices embrace <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> to create the hybrid <\/span><span style=\"font-weight: 400;\">workplace<\/span><span style=\"font-weight: 400;\"> of the future. Here are the six must-have features of a <\/span><span style=\"font-weight: 400;\">smart office<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><strong>Benefits of a Smart Office<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">A smart office is more than just installing a <\/span><span style=\"font-weight: 400;\">smart device<\/span><span style=\"font-weight: 400;\">, like a <\/span><span style=\"font-weight: 400;\">smart TV<\/span><span style=\"font-weight: 400;\">, for your employees use. And the <\/span><span style=\"font-weight: 400;\">smart office market<\/span><span style=\"font-weight: 400;\"> is not a temporary pivot, but a long-term trend. Mordor Intelligence values the intelligence <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> industry at a staggering <\/span><span style=\"font-weight: 400;\">$33.53 billion<\/span><span style=\"font-weight: 400;\"><sup>1<\/sup><\/span><span style=\"font-weight: 400;\">. The benefits of a <\/span><span style=\"font-weight: 400;\">smart office<\/span><span style=\"font-weight: 400;\"> include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increased <\/b><b>Employee Productivity<\/b><span style=\"font-weight: 400;\"> \u2013 When employees understand \u201cthe next normal<\/span><span style=\"font-weight: 400;\">,<\/span><span style=\"font-weight: 400;\">\u201d<\/span><span style=\"font-weight: 400;\">,<\/span><span style=\"font-weight: 400;\"> they know how to work and where to find the answers they need.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Better Collaboration<\/b><span style=\"font-weight: 400;\"> &#8211; After almost two years of the <\/span><span style=\"font-weight: 400;\">digital workplace<\/span><span style=\"font-weight: 400;\"> (aka remote and\/or hybrid work), employees have mastered <\/span><span style=\"font-weight: 400;\">video conferencing software<\/span><span style=\"font-weight: 400;\"> and other collaborative tools.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Higher Employee Retention<\/b><span style=\"font-weight: 400;\"> \u2013 Since<\/span> <span style=\"font-weight: 400;\">40% of Americans surveyed who were working at home said they would look for another job if their employer forced them to return to the <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> full time, those employers who adapt are able to retain their key employees<\/span><span style=\"font-weight: 400;\"><sup>2<\/sup><\/span><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Simplified Scheduling<\/b><span style=\"font-weight: 400;\"> \u2013 Scheduling and <\/span><span style=\"font-weight: 400;\">desk booking<\/span><span style=\"font-weight: 400;\"> software can take the work out of \u201cworking out\u201d a weekly schedule or monitoring occupancy in the <\/span><span style=\"font-weight: 400;\">workplace<\/span><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<h2><strong>6 Must-Have Features of a Smart Office<\/strong><\/h2>\n<h3><strong>#1 Health &amp; Safety Changes<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">It appears that COVID is becoming endemic \u2013 meaning that we must permanently adjust to living with the disease and its variants (much like the flu). If you haven\u2019t already, implementing a few small <\/span><span style=\"font-weight: 400;\">smart<\/span><span style=\"font-weight: 400;\"> technology<\/span><span style=\"font-weight: 400;\"> changes can yield big results in your <\/span><span style=\"font-weight: 400;\">smart office<\/span><span style=\"font-weight: 400;\">. Handwashing and\/or sanitation stations continue to be a great first-line round of defense. Of course, moving towards contactless light switches, water faucets, elevator buttons, and voice-activated coffee pots can also minimize germs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Adam Stanley,<\/span><span style=\"font-weight: 400;\"> chief information officer and chief digit<\/span><span style=\"font-weight: 400;\">al officer at commercial-real-estate services giant Cushman &amp; Wakefield PLC explains smart <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> this way<\/span><span style=\"font-weight: 400;\"><sup>3<\/sup><\/span><span style=\"font-weight: 400;\">: \u201cSmart software can help support a range of advanced safety-mon<\/span><span style=\"font-weight: 400;\">itoring tools, such as contact tracing, health check-ins, contagion-risk alerts and social-distancing notifications that flag overcrowded <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> floors or conference rooms<\/span><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\">\u201d<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><strong>#2 Scheduling &amp; Space Utilization Software<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Organizations must invest in <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> to assist with <\/span><span style=\"font-weight: 400;\">desk<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\">, and <\/span><span style=\"font-weight: 400;\">meeting room<\/span><span style=\"font-weight: 400;\"> scheduling. OfficeTogether, Crestron, and Robin, for instance, were all created to manage hybrid work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dojo<\/span><span style=\"font-weight: 400;\">, an AI <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> platform, was founded <\/span><span style=\"font-weight: 400;\">to track the movement of people to feed a data-driven scoring system that generates <\/span><span style=\"font-weight: 400;\">workplace<\/span><span style=\"font-weight: 400;\"> layouts and seating charts to maximize the likelihood of serendipitous informal interactions. And, in August 2021, biosafety firm R-Zero gobbled up Reno-based CoWorkR which develops AI-driven <\/span><span style=\"font-weight: 400;\">sensors<\/span><span style=\"font-weight: 400;\"> that determine <\/span><span style=\"font-weight: 400;\">where people are in a given <\/span><span style=\"font-weight: 400;\">space<\/span><span style=\"font-weight: 400;\">. Grant Morgan, CEO and co-founder of R-Zero is quoted<\/span><span style=\"font-weight: 400;\"><sup>4<\/sup><\/span><span style=\"font-weight: 400;\">: \u201cCreating and maintaining physical spaces that promote <\/span><span style=\"font-weight: 400;\">productivity<\/span><span style=\"font-weight: 400;\"> and health is both the objective and obligation of every organization.\u201d<\/span><\/p>\n<h3><strong>#3 Climate, Lighting, &amp; Air Controls<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Say goodbye to the days where some employees are shivering while others are sweating. A <\/span><span style=\"font-weight: 400;\">smart thermostat<\/span><span style=\"font-weight: 400;\"> can leverage <\/span><span style=\"font-weight: 400;\">sensors<\/span><span style=\"font-weight: 400;\"> to detect how many people are in the room, the time of day, and the outside temperature to regulate the heat\/cold. Using IoT <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> is a win\/win for the environment (lower <\/span><span style=\"font-weight: 400;\">energy consumption<\/span><span style=\"font-weight: 400;\">) and for the employee (better <\/span><span style=\"font-weight: 400;\">employee experience<\/span><span style=\"font-weight: 400;\">).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Monitoring air quality is also key. IoT solutions provider Metrikus highlights this point<\/span><span style=\"font-weight: 400;\"><sup>5,6<\/sup><\/span><span style=\"font-weight: 400;\">: \u201c<\/span><span style=\"font-weight: 400;\">A recent study<\/span><span style=\"font-weight: 400;\"> suggested that enhancing indoor air quality could be as effective in reducing aerosol transmission of viruses as vaccinating 50-60% of the population.\u201d\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And <\/span><span style=\"font-weight: 400;\">smart lighting<\/span> <span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> leverages <\/span><span style=\"font-weight: 400;\">IoT sensors<\/span><span style=\"font-weight: 400;\"> to give you and your facility manager the opportunity to monitor and manage a building\u2019s lighting needs. This allows you to further optimize your building\u2019s <\/span><span style=\"font-weight: 400;\">energy usage<\/span><span style=\"font-weight: 400;\"> and efficiency.<\/span><\/p>\n<h3><strong>#4 Collaboration Tools<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">With hybrid work, it\u2019s difficult to predict who will or won\u2019t be in the <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\">. As a result, <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> collaboration tools are critical to a <\/span><span style=\"font-weight: 400;\">smart office<\/span><span style=\"font-weight: 400;\"> experience. Slack, for instance, works as a great communications tool. Google Docs foster collaboration as authorized users can see changes in real time. And <\/span><span style=\"font-weight: 400;\">video conferencing software<\/span><span style=\"font-weight: 400;\"> like Zoom and Microsoft Teams enable remote workers to easily jump into a meeting.<\/span><\/p>\n<h3><strong>#5 Smart Office Accessories<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">As the <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> pivots<\/span><span style=\"font-weight: 400;\">,<\/span><span style=\"font-weight: 400;\"> so too must its design and accessories. For example, the smart offices of today are offering sit\/stand desks. <\/span><span style=\"font-weight: 400;\">If you want to go one step further, there is even <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> such as <\/span><span style=\"font-weight: 400;\">smart office<\/span><span style=\"font-weight: 400;\"> chairs that record data, such as the user\u2019s sitting and standing time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since most employees no longer have dedicated desks or offices, <\/span><span style=\"font-weight: 400;\">storing personal effects can become an issue. As <\/span><span style=\"font-weight: 400;\">Jeffrey Gay, an architect and designer for MOI explains<\/span><span style=\"font-weight: 400;\"><sup>7<\/sup><\/span><span style=\"font-weight: 400;\">: &#8220;Everyone wants to control their personal effects. With the open <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> colliding with the hybrid <\/span><span style=\"font-weight: 400;\">workplace<\/span><span style=\"font-weight: 400;\">, you don\u2019t always know who is in the <\/span><span style=\"font-weight: 400;\">space<\/span><span style=\"font-weight: 400;\">. You want to know that your things are safely locked away.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Enter <a href=\"https:\/\/www.parcelpending.com\/en-ca\/markets\/commercial-parcel-lockers\/\"><b>smart lockers for offices<\/b><\/a>, which can function as a secure central distribution system for the transfer of laptops, files, ID materials, parking passes, documents, and more. <\/span><span style=\"font-weight: 400;\">David Janes, Channel Manager, Parcel Locker Solutions at Parcel Pending by Quadient, predicts parcel <a href=\"https:\/\/www.parcelpending.com\/en-ca\/markets\/commercial-parcel-lockers\/\">office lockers<\/a>\u00a0will provide the solution for distributing all kinds of things at work \u2013 not just packages \u2013 giving users the ability to avoid crowded areas and face-to-face contact. He refers to this transformation as a Campus Hub, \u201can exchange point for different items, outside of mail and packages.\u201d<\/span> <span style=\"font-weight: 400;\">To learn more about <\/span><a href=\"https:\/\/www.parcelpending.com\/blog\/how-leveraging-the-right-mailroom-equipment-can-reduce-corporate-costs\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">how leveraging the right mailroom equipment can reduce corporate costs<\/span><\/a><span style=\"font-weight: 400;\">, check out this related blog post.<\/span><\/p>\n<h3><strong>#6 Security Solutions<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Smart <\/span><span style=\"font-weight: 400;\">security<\/span><span style=\"font-weight: 400;\"> solutions go beyond mere cameras. IoT <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> uses voice and face recognition to provide valuable <\/span><span style=\"font-weight: 400;\">occupancy analytics<\/span><span style=\"font-weight: 400;\"> (e.g., who has entered a building, where they are, and how many people are in the <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> overall). These devices can also alert you when the last person leaves. Adding tracking <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> (similar to the consumer version, Tile) can reduce theft and some additional costs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Clearly, smart offices are the future of work. They leverage <\/span><span style=\"font-weight: 400;\">technology<\/span><span style=\"font-weight: 400;\"> for the new hybrid work world, thereby realizing significant savings for building managers and increasing <\/span><span style=\"font-weight: 400;\">employee engagement<\/span><span style=\"font-weight: 400;\"> and satisfaction.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are working on a <\/span><a href=\"https:\/\/www.parcelpending.com\/blog\/designing-a-hybrid-office\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">hybrid office design<\/span><\/a><span style=\"font-weight: 400;\">, smart lockers should be a part of your plans. To discover how to step into the smarter <\/span><span style=\"font-weight: 400;\">office<\/span><span style=\"font-weight: 400;\"> with smart lockers, <\/span><a href=\"https:\/\/www.parcelpending.com\/en-ca\/markets\/commercial-parcel-lockers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">contact a Parcel Pending by Quadient representative<\/span><\/a><span style=\"font-weight: 400;\"> today.<\/span><\/p>\n<p><b>Sources:<\/b><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mordor Intelligence. (2020). <\/span><i><span style=\"font-weight: 400;\">Smart Office Market &#8211; Growth, Trends, COVID-19 Impact, and Forecasts (2021-2026)<\/span><\/i><span style=\"font-weight: 400;\"> [Report]. Retrieved from: <\/span><a href=\"https:\/\/www.mordorintelligence.com\/industry-reports\/smart-office-market#faqs\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.mordorintelligence.com\/industry-reports\/smart-office-market#faqs<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cutter, Chip. The Wall Street Journal. <\/span><i><span style=\"font-weight: 400;\">The Boss Wants You Back in the Office. Like, Now.<\/span><\/i><span style=\"font-weight: 400;\"> (2021, July 24). <\/span><a href=\"https:\/\/www.wsj.com\/articles\/return-to-work-the-boss-wants-you-back-in-the-office-11627079616\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.wsj.com\/articles\/return-to-work-the-boss-wants-you-back-in-the-office-11627079616<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Loten, Angus. The Wall Street Journal. <\/span><i><span style=\"font-weight: 400;\">AI Set to Reshape Workplace as Physical Offices Open Up<\/span><\/i><span style=\"font-weight: 400;\">. (2021, March 31). <\/span><a href=\"https:\/\/www.wsj.com\/articles\/ai-set-to-reshape-workplace-as-physical-offices-open-up-11617224774\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.wsj.com\/articles\/ai-set-to-reshape-workplace-as-physical-offices-open-up-11617224774<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Northern Nevada Business Weekly. <\/span><i><span style=\"font-weight: 400;\">Reno-based IoT startup CoWorkR acquired by R-Zero<\/span><\/i><span style=\"font-weight: 400;\">. (2021, August 10). <\/span><a href=\"https:\/\/www.nnbw.com\/news\/2021\/aug\/10\/reno-based-iot-startup-coworkr-acquired-r-zero\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.nnbw.com\/news\/2021\/aug\/10\/reno-based-iot-startup-coworkr-acquired-r-zero\/<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Vernon, Emily. Metrikus. Back to basics: what does a smart office actually look like?. (2020, January 11). <\/span><a href=\"https:\/\/www.metrikus.io\/blog\/what-does-a-smart-office-look-like\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.metrikus.io\/blog\/what-does-a-smart-office-look-like<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spena A., Palombi L., Corcione M., Carestia M., Spena V. On the Optimal Indoor Air Conditions for SARS-CoV-2 Inactivation. An Enthalpy-Based Approach. [[accessed on 7 December 2021)]; Available online: <\/span><a href=\"https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC7504028\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC7504028\/<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proctor, Carolyn M. Washington Business Journal. <\/span><i><span style=\"font-weight: 400;\">Post-Covid offices are bringing in welcome design changes<\/span><\/i><span style=\"font-weight: 400;\">. (2021, July 16). <\/span><a href=\"https:\/\/www.bizjournals.com\/washington\/news\/2021\/07\/16\/post-covid-office-design-changes.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">https:\/\/www.bizjournals.com\/washington\/news\/2021\/07\/16\/post-covid-office-design-changes.html<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>More and more companies are embracing smart office technology to streamline their processes and operations. It\u2019s time to get smarter at your office. Smart offices embrace technology to create the hybrid workplace of the future. Here are the six must-have features of a smart office. Benefits of a Smart Office A smart office is more [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":25441,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[325],"tags":[],"class_list":["post-25440","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-commercial-en-ca"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>6 Must-Have Smart Office Features | Parcel Pending<\/title>\n<meta name=\"description\" content=\"Opening a new office or upgrading a current one? 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